|
Accounting Journals |
10 years |
|
Internal Audit Reports |
3 years |
|
Accounts Payable |
7 years |
|
Inventory Records |
7 years |
|
Accounts Receivable |
7 years |
|
Inventory Records, LIFO |
permanent |
|
Audit Reports (of accountants) |
permanent |
|
Invoices to Customers |
7 years |
|
Bank Statements |
7 years |
|
Invoices from Vendors |
7 years |
Cancelled Checks
see exception* |
7 years |
|
Loan Payment Schedules |
7 years |
|
*Cancelled Checks for important payments, i.e.
taxes, property, contracts, etc. (file them with the papers
pertaining to the underlying transaction) |
permanent |
|
Minute Books of Directors and Stockholders, inc.
by-laws |
permanent |
|
Capital Stock and Bond Records; ledgers, transfer
registers, stubs showing issues, record of interest coupons,
options, etc. |
permanent |
|
Payroll Records and Summaries inc. payments to
pensioners |
3 years |
|
Cash Books |
permanent |
|
Purchase Orders |
7 years |
|
Charitable Contribution Documentation |
7 years |
|
Sales Records |
7 years |
|
Chart of Accounts |
permanent |
|
Stock and Bond Certificates (cancelled) |
7 years |
|
Contracts and Leases (expired) |
7 years |
|
Tax Returns (estate, gift, income) |
permanent |
|
Deed, Mortgages, Bills of Sale |
permanent |
|
Tax Returns (sales and use tax) |
10 years |
|
Depreciation Schedules |
permanent |
|
Tax Returns (social security and payroll) |
7 years |
|
Expense Analyses and Expense Distribution Schedules |
7 years |
|
Trademark Registrations |
permanent |
|
Financial Statements (annual) |
permanent |
|
Vouchers |
7 years |
|
Fixed Asset Purchases |
permanent |
|
Year End Journal Entries |
permanent |
|
General Ledger |
permanent |
|
W-2's |
7 years |
|
Interim Financial Statements |
3 years |
|
1099's |
7 years |
